General Terms and Conditions for Trade Fairs and Exhibitions of DTHG Service GmbH
For Visitors
General Terms and Conditions for SHOWTECH 2023 Ticket Purchase
§ 1 Application
These General Terms and Conditions regulate the contractual relationship between visitors to SHOWTECH 2023 and DTHG Service GmbH, represented by the Managing Director Hubert Eckart, Am Hof 28, D–50667 Cologne, gmbh@dthg.de (hereinafter "DTHG") as organizer for the event "SHOWTECH 2023".
§ 2 Registration/Ticket Purchase
(1) Registration to participate in SHOWTECH 2023 (this includes the trade fair, congress, SHOWTECH Night and DTHG general meeting) takes place online via the ticket shop on the website https://showtech.me.
(2) After successfully purchasing a ticket or registering, participants will receive an order confirmation by email. The contract between the participant and DTHG is concluded upon receipt of the order confirmation.
§ 3 Participation costs
(1) The participation costs are stated on the ticket booking page. The amount stated there includes analogous participation in the individual SHOWTECH 2023 events. The stated amount includes, as stated, statutory VAT and other fees.
(2) DTHG will send participants an invoice for the participation costs via the ticket tool. Depending on the payment method, the costs are to be paid to DTHG Service GmbH immediately or within 14 working days of receipt of the invoice.
§ 4 Changes to the event
(1) DTHG is entitled to reschedule SHOWTECH 2023, to use other speakers instead of those announced, or to change the event program at short notice. If SHOWTECH 2023 is rescheduled in whole or in part, the contract shall be deemed concluded for the changed period unless the participant objects within two weeks of notification; participants must be informed of this legal consequence in the notification. There will be no reduction in the agreed price.
(2) If there is an important reason, in particular if speakers or members of the organizational staff are unavailable, DTHG may cancel SHOWTECH 2023 and terminate the contract extraordinarily. In this case, the parties' mutual performance obligations shall cease to apply; participants will receive a refund of any participation costs already paid. Further participant claims are excluded.
(3) DTHG will inform registered participants as soon as possible via the channels available to it about changes to the times of SHOWTECH 2023 or about significant changes to the schedule of SHOWTECH 2023 as well as about cancellation of the event in accordance with paragraph 1.
§ 5 Withdrawal/Cancellations
According to Section 312g Paragraph 2, No. 9 of the German Civil Code (BGB), cancellation or withdrawal from the ticket purchase is not possible and is therefore excluded.
§ 6 Liability
(1) DTHG shall be liable without limitation in accordance with the statutory provisions
a) for injuries to life, body and health resulting from a negligent or intentional breach of duty by SHOWTECH, its legal representatives or vicarious agents,
b) for damages arising from the Product Liability Act and
c) for damages caused by intent or gross negligence or in the case of a guarantee
(2) DTHG is only liable for minor negligence if an obligation is violated whose compliance is of particular importance for achieving the purpose of the contract (so-called "cardinal obligation"). These are obligations whose fulfillment enables the proper execution of the contract and on whose compliance the other contracting party regularly relies and may rely. This liability is limited to the damage that is typical and foreseeable under the contract.
(3) Any further liability of DTHG is excluded; this also applies to tort claims or claims for reimbursement of wasted expenditure instead of performance. To the extent that DTHG's liability is excluded or limited, this also applies to the personal liability of its legal representatives, employees or vicarious agents.
(4) The limitation period for claims by participants is one year, unless they are based on intentional actions by the legal representatives of DTHG, its vicarious agents or its employees. The same applies to direct claims against the aforementioned persons.
§ 7 Image and sound recordings
(1) The DTHG reserves the right to prohibit recordings of the event, for example streaming/providing the content to/on another platform.
(2) For the purpose of public reporting on the event and for its own public relations work, DTHG or third parties commissioned or otherwise authorized by it (e.g. broadcasters, press, media) may independently create image and sound recordings in accordance with Art. 6 Para. 1 Clause 1 f) GDPR, which the participants of the event can show. These image and sound recordings can be processed, used and publicly reproduced in accordance with Art. 6 Para. 1 Clause 1 f) GDPR.
§ 8 Data protection
DTHG uses the personal data collected during the ticket purchase for the purpose of executing the contract and – if separate consent has been given – for marketing and advertising purposes. Transmission to third parties may be necessary for this purpose. Further information on this can be found in our Privacy Policy.
§ 9 right of withdrawal for consumers
There is no right of cancellation for consumers. The purchase of tickets for events with a fixed date does not constitute a distance selling contract in accordance with Section 312g Paragraph 2, No. 9 of the German Civil Code (BGB). A right of cancellation is therefore excluded for orders for these services. Every order for tickets obliges the purchaser to accept and pay for them.
§ 10 Information on online dispute resolution pursuant to Art. 14 para. 1 ODR-VO:
The European Commission provides a platform for on-line dispute resolution (OS), which can be found under http://ec.europa.eu/consumers/odr/ Our email address is: gmbh@dthg.de.
Information on consumer dispute resolution according to Section 36 VSBG:
We will not participate in a dispute resolution procedure before a consumer arbitration board within the meaning of the Consumer Dispute Resolution Act and are not obliged to do so.
§ 11 Final provisions
(1) Any subsidiary agreements must be in writing to be valid.
(2) Any deviating general terms and conditions of the participants are not valid.
(3) The place of jurisdiction in dealings with merchants, legal entities under public law or special funds under public law is the registered office of DTHG Service GmbH, Cologne.
Terms customer information
1. Scope
2. Offers and service descriptions
3. Ordering process and conclusion of contract
4. Prices and shipping costs
5. Delivery, product availability
6. payment arrangements
7. Retention of Title
8. Warranty and warranty
9. Liability
10. Storage of the contract text
11. Final Provisions
1. Scope
1.1. The following General Terms and Conditions in the version valid at the time of the order shall apply exclusively to the business relationship between DTHG Service GmbH, Managing Director Hubert Eckart, Am Hof 28, D–50667 Cologne (hereinafter referred to as “Seller”) and the customer (hereinafter referred to as “Customer”).
1.2. A consumer within the meaning of these General Terms and Conditions is any natural person who enters into a legal transaction for a purpose that is predominantly neither commercial nor self-employed. Entrepreneur is a natural or legal person or a partnership with legal capacity who, when concluding a legal transaction, acts in the exercise of their commercial or independent professional activity.
1.3. Deviating conditions of the customer are not recognized, unless the seller expressly agrees to their validity.
2. Offers and service descriptions
2.1 The presentation of the products in the online shop does not constitute a legally binding offer, but an invitation to place an order. Descriptions of services in catalogs and on the seller's websites do not have the character of an assurance or guarantee.
2.2 All offers are valid “while stocks last”, unless otherwise stated on the products. Apart from that, errors remain reserved.
3. Ordering process and conclusion of contract
3.1. The customer can select products from the seller's range without obligation and collect them in a so-called shopping cart using the [Buy tickets] button. The product selection can be changed within the shopping cart, e.g. deleted. The customer can then proceed to complete the order process within the shopping cart using the [Pay] button.
3.2. By clicking on the [Order with payment] button, the customer submits a binding request to purchase the goods in the shopping cart. Before submitting the order, the customer can change and view the data at any time and use the browser's "back" function to return to the shopping cart or cancel the order process altogether. Required information is marked with an asterisk (*).
3.3. The seller then sends the customer an automatic acknowledgment of receipt by e-mail, in which the customer's order is listed again and which the customer can print out using the "Print" function (order confirmation). The automatic acknowledgment of receipt only documents that the customer's order has been received by the seller and does not constitute acceptance of the application. The purchase contract is only concluded if the seller sends the ordered product to the customer within 2 days, hand it over or the shipment arrives confirmed to the customer within 2 days with a second e-mail, express order confirmation or sending of the invoice. The acceptance can also be confirmed by a payment request addressed to the customer by the seller and at the latest by the completion of the payment transaction. In the case of several acceptance processes, the earliest acceptance time is decisive. If the seller does not accept the customer's offer within the acceptance period, no contract is formed and the customer is no longer bound to his offer.
3.4 In the case of customers who are companies, the aforementioned deadline for dispatch, handover or order confirmation is seven days instead of two.
3.5. If the seller allows a prepayment, the contract comes with the provision of the bank data and payment request. If the payment has not been received by 10 within one calendar day after the order has been sent, the vendor will withdraw from the contract with the result that the order is lapsed and the seller is not obliged to deliver. The order is then completed for the buyer and seller without further consequences. A reservation of the article with prepayment payments therefore takes place longest for 10 calendar days.
4. Prices and shipping costs
4.1. All prices shown on the website of the seller are inclusive of the applicable statutory value-added tax.
4.2. In addition to the prices quoted, the seller charges shipping for the delivery. The shipping costs are clearly communicated to the buyer on a separate information page and during the ordering process.
5. Delivery, product availability
5.1. As far as advance payment has been agreed, delivery will take place after receipt of the invoice amount.
5.2. If the delivery of the goods fails due to the fault of the buyer despite three times delivery attempt, the seller can withdraw from the contract. Possibly. Payments made are reimbursed to the customer immediately.
5.3. If the ordered product is not available because the seller of this product is not supplied by his supplier through no fault of his own, the seller can withdraw from the contract. In this case, the seller will inform the customer immediately and, if necessary, propose the delivery of a comparable product. If no comparable product is available or the customer does not wish to receive a comparable product, the seller will immediately reimburse the customer for the consideration already provided.
5.4. Customers are informed about delivery times and delivery restrictions (eg limitation of deliveries to certain countries) on a separate information page or within the respective product description.
5.5 In the case of customers who are companies, the risk of accidental loss and accidental deterioration of the goods passes to the buyer as soon as the seller delivers the goods to the freight forwarder, the carrier or the person or institution otherwise responsible for carrying out the shipment Has; the specified delivery dates and deadlines, subject to other commitments and agreements, are not fixed dates.
5.6 Delays in delivery and performance due to force majeure and due to unforeseeable events that make delivery significantly more difficult or impossible for the seller are not the responsibility of the seller towards customers who are entrepreneurs, even if binding deadlines and dates have been agreed. In this case, the seller is entitled to postpone the delivery or service for the duration of the hindrance plus a reasonable start-up period. The right to postpone the deadline applies to customers who are entrepreneurs, even in cases of unforeseeable events that affect the operation of a sub-supplier and are not responsible for either the sub-supplier or the seller. During the duration of this hindrance, the customer is also released from his contractual obligations, in particular payment. If the delay cannot be expected of the customer, he can withdraw from the contract by written declaration after a reasonable period of time to be set by him or after mutual consultation with the seller.
6. payment arrangements
6.1. The customer can choose from the available payment methods within and before the order process. Customers are informed about the available means of payment on a separate information page.
6.2. If payment is possible by invoice, the payment must be made within 30 days after receipt of the goods and the invoice. For all other payment methods, the payment must be made in advance without any deduction.
6.3. If third parties are charged with the payment processing, eg Paypal. Their general terms and conditions of business apply.
6.4. If the due date of the payment is determined according to the calendar, the customer is already in default by default of the appointment. In this case, the customer has to pay the statutory default interest.
6.5. The customer's obligation to pay interest on arrears does not preclude the seller from asserting further default damages.
6.6. The customer shall only be entitled to set off his counterclaims if his counterclaims have been legally established or recognized by the seller. The customer can only exercise a right of retention insofar as the claims result from the same contractual relationship.
7. Retention of Title
The goods delivered remain the property of the vendor until full payment has been received.
For customers who are entrepreneurs, the following also applies: The seller retains ownership of the goods until all claims from an ongoing business relationship have been settled in full; The buyer is obliged, as long as ownership has not yet passed to him, to treat the purchased item with care. In particular, he is obliged to insure them adequately at his own expense against theft, fire and water damage at replacement value, if appropriate or customary in the industry. If maintenance and inspection work has to be carried out, the buyer must carry this out in good time at his own expense. The processing or transformation of the reserved goods by the customer is always carried out for the seller. If the reserved goods are processed with other items that do not belong to the seller, the seller acquires co-ownership of the new item in proportion to the value of the reserved goods to the other processed items at the time of processing. The same applies to the item created through processing as to the reserved goods. The customer also assigns the claim to secure the claims against him that arise from the connection of the reserved goods with a property against a third party. Access by third parties to the goods owned or co-owned by the seller must be reported by the customer immediately. The customer bears the costs of such interventions for a third-party objection action or costs for an extra-procedural release. The customer is entitled to resell the reserved goods in the ordinary course of business. The customer assigns the claims arising from the resale or any other legal reason regarding the reserved goods (including all current account balance claims) to the seller in full as a precaution. The seller revocably authorizes the customer to collect the claims assigned to the seller for his account and in his own name. This direct debit authorization can be revoked if the customer does not properly meet his payment obligations. The seller undertakes to release the securities to which the seller is entitled at the customer's request if their total sales value exceeds the sum of all outstanding claims of the seller from the business relationship by more than 10% (in the event of a risk of realization by more than 50%). The seller is responsible for selecting the securities to be released. With the settlement of all of the seller's claims from delivery transactions, ownership of the reserved goods and the assigned claims pass to the buyer. The choice of securities to be released is incumbent upon the seller.
8. Warranty and warranty
8.1. The warranty (liability for defects) is determined subject to the following provisions according to statutory provisions.
8.2. There is a guarantee on the goods delivered by the seller only if expressly delivered. Customers are informed about the warranty conditions prior to initiating the order process.
8.3 If the customer is an entrepreneur, he must inspect the goods without delay, notwithstanding the statutory obligation to give notice of defects, and notify the supplier in writing of any recognizable material defects immediately, at the latest within two weeks of delivery, and in writing of any non-recognizable material defects immediately, at the latest within two weeks of discovery. Customary deviations in quality, weight, size, thickness, width, finish, pattern and color that are permissible according to quality standards or minor deviations are not defects.
8.4 If the customer is an entrepreneur, the choice between repair or subsequent delivery of defective goods is made by the seller.
8.5 Material defects become statute-barred, notwithstanding the liability provisions of these General Terms and Conditions, for customers who are entrepreneurs, in principle one year after the transfer of risk, unless longer periods are prescribed by law, in particular in the case of special provisions for recourse by the entrepreneur. In the case of used goods, the warranty for customers who are entrepreneurs is excluded.
8.6 If the customer, who is an entrepreneur, has installed the defective item within the meaning of Section 439 (3) BGB in accordance with its type and intended use in another item or attached it to another item, the seller, subject to an express agreement and without prejudice to the other warranty obligations, within the scope of supplementary performance, is not obliged to reimburse the customer for the necessary expenses for removing the defective item and installing or attaching the repaired or delivered defect-free item. Accordingly, the seller is also not obliged to reimburse expenses for the removal of the defective and the installation or attachment of the repaired or delivered defect-free item in the context of a recourse by the customer within the framework of the supply chain (ie between the customer and its customers).
9. Liability
9.1. The following exclusions and limitations of liability apply to a liability of the seller for damages without prejudice to the other statutory requirements.
9.2. The seller is liable without limitation, as far as the cause of damage is based on intent or gross negligence.
9.3. Furthermore, the seller is liable for the slightly negligent breach of essential obligations whose violation jeopardizes the attainment of the purpose of the contract or for the violation of obligations which fulfill the proper execution of the contract at all and which the customer regularly trusts. In this case, however, the seller is only liable for the foreseeable, contract-typical damage. The Seller is not liable for the slightly negligent violation of obligations other than those specified in the preceding sentences.
9.4. The above limitations of liability do not apply in case of injury to life, body and health, for a defect after assumption of a guarantee for the quality of the product and in the case of fraudulently concealed defects. Liability under the Product Liability Act remains unaffected.
9.5. Insofar as the Seller's liability is excluded or restricted, this also applies to the personal liability of employees, representatives and vicarious agents.
10. Storage of the contract text
10.1. The customer can print the contract text to the seller before placing the order by using the print function of his browser in the last step of the order.
10.2. The seller also sends the customer an order confirmation with all the order data to the email address provided by him. With the order confirmation, but at the latest when the goods are delivered, the customer also receives a copy of the General Terms and Conditions along with cancellation policy and information on shipping costs as well as delivery and payment terms. If you have registered in our shop, you can view your orders in your profile area. We also save the contract text, but do not make it accessible on the Internet.
10.3 Customers who are entrepreneurs can receive the contract documents by e-mail, in writing or by referring to an online source.
11. Final Provisions
11.1. If the buyer is an entrepreneur, subject to other agreements or mandatory statutory provisions, the place of performance is the seller's registered office, while the place of jurisdiction is the seller's registered office if the customer is a merchant, a legal entity under public law or a special fund under public law, or the buyer is in the country of domicile of the seller has no general place of jurisdiction. The right of the seller to choose another permissible place of jurisdiction remains reserved.
11.2 In the case of entrepreneurs, the law of the Federal Republic of Germany shall apply, excluding the UN Convention on Contracts for the International Sale of Goods, unless mandatory statutory provisions conflict with this.
11.3. Contract language is German.
11.4. Platform of the European Commission for online dispute resolution (OS) for consumers: http://ec.europa.eu/consumers/odr/We are neither willing nor obliged to participate in a dispute resolution procedure before a consumer arbitration board.
For exhibitors
General Rules
1. Registration
2. Joint exhibitor
3. Conclusion of Contract
4. Stand allocation
5. Exhibition goods
6. terms of payment
7. Liability, Insurance
8. Cancellation, non-participation of the exhibitor, withdrawal of DTHG
9. Force majeure
10. Work and exhibitor passes
11. Image and sound recordings
12. Advertising
13. Official permits, legal provisions, technical guidelines
14th Regulations
stand construction
15. General provisions, dates
16. Stand design
other services
17. Exhibitor Service Documents
18. General supervision, cleaning
19. Technical Installations
20. Taking pictures
21. Catering
Privacy Policy
23. Final Provisions
1. Registration
1.1 Stand registration
Registration for a trade fair or exhibition (event) is done via the online form. The form must be filled out carefully and signed with legal binding effect. The registration is an irrevocable contract offer to DTHG Service GmbH (hereinafter also "DTHG"), to which the exhibitor is bound until the start of the event.
1.2 Content of the contract The essential components of the contract are:
the registration form,
the special conditions of participation,
the regulations contained in the exhibitor service documents,
the general terms and conditions.
In case of discrepancy, the provisions shall apply in the order specified above.
1.3 Inclusion of the contractual terms
By signing the stand registration, the exhibitor acknowledges the terms and conditions of business and participation as well as the regulations contained in the exhibitor service documents as binding. He is responsible for ensuring that the people he employs at the event also receive the entire contract.
2. Joint exhibitor
If several exhibitors wish to rent a stand together, they must name an authorized exhibition representative in the registration, with whom DTHG will negotiate alone. The prices for co-exhibitors can be found in the terms and conditions of participation. The authorized representative is liable for the negligence of his principals as if it were his own negligence. The exhibitors involved are jointly and severally liable to DTHG.
3. Conclusion of Contract
3.1 Condition control
The DTHG decides on the acceptance of the offer by means of a written order confirmation (admission of the exhibitor and the registered exhibition goods).
3.2 Restriction of exhibitors and exhibits
The DTHG may exclude individual exhibitors from participation for objectively justified reasons, in particular if the available space is insufficient, and limit the event to certain groups of exhibitors if this is necessary to achieve the purpose of the event. The same applies to the exhibited goods.
3.3 Deviation from the application
If DTHG accepts the registration of the exhibition space or the exhibition goods with extensions, restrictions or other changes, it is bound to the modified offer for 2 weeks.
4. Stand allocation
4.1 Principle
The DTHG allocates the stand taking into account the theme and structure of the respective event as well as the available space. Stand requests will be taken into account where possible.
4.2 Change of adjacent stands
The exhibitor must accept that at the start of the event the location of the other stands will have changed compared to the time of admission. Claims for compensation are excluded by both parties.
4.3 Exchange, transfer to third parties
Exchanging the allocated stand with another exhibitor or partially or completely transferring the stand to third parties is not permitted without a corresponding agreement with DTHG.
5. Exhibition goods
5.1 Removal, replacement
Only the agreed exhibits may be exhibited; they may only be removed from their place after agreement with DTHG. An exchange can only take place after written agreement with DTHG one hour before the start and one hour after the end of the daily opening hours.
5.2 Exclusion
The DTHG may demand that exhibition items be removed that were not included in the stand rental contract or that prove to be a nuisance or dangerous or are incompatible with the event's purpose. If the request is not met, the DTHG will remove the exhibition items with the assistance of the courts at the exhibitor's expense.
5.3 Direct sales
Direct sales are not permitted unless expressly permitted. In the latter case, the exhibited goods must be provided with clearly legible price labels. In particular, the exhibitor must obtain and comply with the trade and health permits. Details can be found in the exhibitor service documents.
5.4 Intellectual Property Rights
The exhibitor must ensure that copyrights and other industrial property rights to the exhibited goods are protected. Six-month protection for designs (utility models and registered designs) and trademarks from the start of an exhibition only applies if the Federal Minister of Justice has published a corresponding announcement in the Federal Law Gazette for a specific exhibition.
6. terms of payment
6.1 due date
The stand rental according to the order confirmation must be paid by the dates specified in the special conditions of participation, stating the customer and invoice number, into one of the DTHG accounts specified on the invoice. The amounts are due upon invoicing. The final invoice will be issued after the event has ended.
6.2 Assignment, offsetting
The assignment of claims against DTHG is excluded. The offsetting of claims is only permitted with undisputed or legally established counterclaims.
6.3 Complaints
Complaints about invoices can only be considered if they are submitted to DTHG in writing within 14 days of the invoice being issued.
6.4 Landlord's lien
To secure its claims, DTHG reserves the right to exercise the landlord's lien and to sell the pledged property privately after written notice. DTHG is only liable for damage to the pledged property in the event of intent or gross negligence.
7. Liability, Insurance
7.1 DTHG shall be fully liable for damages caused by intentional or grossly negligent conduct on the part of DTHG, its legal representatives or senior employees.
7.2 DTHG is liable in principle for damages caused by simple vicarious agents through gross negligence. The amount of liability is limited to such damages that can typically be expected to occur in contracts of this type.
7.3 DTHG is liable in principle for any breach of essential contractual obligations. Essential contractual obligations are those whose compliance is of particular importance for achieving the purpose of the contract (cardinal obligations). In the event of a breach of cardinal obligations, unless a case as per clause 7.1 applies, liability is limited to the amount of damage that can typically be expected to occur in contracts of this type.
7.4 The limitations of liability according to paragraphs 1 to 3 do not apply in the case of liability for the lack of guaranteed properties, liability under the Product Liability Act or liability for injury to life, body or health.
7.5 DTHG’s strict liability for initial defects in the rental property (warranty liability) is excluded.
7.6 The exhibitor is liable in accordance with the statutory provisions. Taking out exhibitor insurance is recommended. Details can be found in the exhibitor service documents.
8. Cancellation, non-participation of the exhibitor, withdrawal of DTHG
8.1 Cancellation, non-participation of the exhibitor
The stand rental fee must be paid in full even if the exhibitor cancels his participation or does not attend the event without such a cancellation. If the exhibitor cancels his participation and the stand is rented to someone else, DTHG reserves the right to claim a contribution to the costs from the initial tenant amounting to 25% of the invoiced stand rental fee. The full stand rental fee must be paid if DTHG rents the agreed stand space to someone else, but the total rental space is reduced due to the cancellation/non-participation. The exhibitor reserves the right to prove that DTHG did not incur these costs or did not incur them to this extent. The right to assert further claims remains reserved.
8.2 Withdrawal of the DTHG
DTHG is entitled to withdraw if the full rental payment has not been received by the date specified in the invoice at the latest and the exhibitor does not pay after the expiry of a grace period granted to him; the stand is not clearly occupied in time, i.e. no later than 24 hours before the official opening; the exhibitor violates the house rules and does not stop his behavior even after being warned; the registered exhibitor no longer meets the requirements for granting admission or DTHG subsequently becomes aware of reasons which, if known in time, would have justified non-admission. This applies in particular in the event of the opening of bankruptcy or composition proceedings or the occurrence of insolvency of the exhibitor. The exhibitor must inform DTHG immediately of the occurrence of these events. DTHG can assert claims for compensation in the above cases. Clause 8.1 applies accordingly.
9. Force majeure
9.1 Cancellation of the event
If the DTHG is unable to hold the event due to circumstances for which neither it nor the exhibitor is responsible, the DTHG is not entitled to the stand rental. However, the DTHG can invoice the exhibitor for the costs incurred for work commissioned from it, unless the exhibitor can prove that the result of the work is of no interest to him.
9.2 Rescheduling the event
If the DTHG is in a position to hold the event at a later date, it must inform the exhibitors immediately. The exhibitors are entitled to cancel their participation at the changed date within one week of receiving this notification. In this case, they are no longer entitled to the stand rental fee.
9.3 Started event
If the DTHG has to shorten or cancel an event that has already begun due to force majeure, the exhibitor shall not be entitled to a refund or waiver of the stand rental fee.
10. Work and exhibitor passes
10.1 Work passes
The exhibitor will receive work passes free of charge for himself and the assistants employed during set-up and dismantling. These are only valid during set-up and dismantling and do not entitle the exhibitor to enter the exhibition grounds during the event.
10.2 Exhibitor passes
For the duration of the exhibition or trade fair, exhibitors receive a limited number of exhibitor passes for themselves and the people they employ, which entitle them to free entry. Further details are set out in the Conditions of Participation.
10.3 Common provisions
The passes are issued in the name of the exhibitor or must be filled out completely and correctly by the holder. They are not transferable and are only valid in conjunction with an official ID card. In the event of misuse, the ID card will be confiscated without replacement. In the case of a joint exhibition, only the authorized exhibitor will receive the required ID cards. Additional ID cards required are available for a fee.
11. Image and sound recordings
The DTHG is entitled to have photographs, drawings, film and video recordings made of the exhibition events, the exhibition structures and stands, and the exhibition objects, and to use them for advertising or press publications without the exhibitor being able to raise any objections to this for any reason. This also applies to recordings made by the press or television with the consent of the DTHG.
12. Advertising
12.1 Scope
Advertising of any kind is only permitted within the stand rented by the exhibitor for the exhibitor's own company and only for the exhibition goods manufactured or distributed by that company.
12.2 Approval requirement
Loudspeaker advertising, slide or film presentations and show performances require a written agreement with DTHG. The same applies to the use of other devices and equipment intended to increase the advertising effect visually and acoustically. Political advertising is generally not permitted.
13. Official permits, legal provisions, technical guidelines
The exhibitor is generally responsible for obtaining official permits. He is responsible for ensuring that the GEMA regulations as well as the commercial, police, health and other legal regulations are complied with, in particular the "Law on Technical Work Equipment" (Equipment Safety Act). He must also observe the "Technical Guidelines" in the exhibitor service documents, which in particular contain regulations on stand construction and stand design as well as extensive safety regulations.
14th Regulations
14.1 House rules
During the event, the exhibitor is subject to the house rules of Station Berlin throughout the entire site. The instructions of the station's employees, who identify themselves with a service ID card, must be followed.
14.2 parking spaces
Exhibitors' parking requests on the exhibition grounds will be taken into account wherever possible. There is no entitlement to a parking space.
14.3 Access to the exhibition grounds
During the event, vehicles that do not have a permit are not allowed to enter the indoor area. The delivery of goods and similar items is regulated in the conditions of participation.
14.4 Leaving the premises
Exhibitors and accompanying staff must leave the halls and clear the premises of vehicles within one hour of the end of the daily opening hours for visitors. If people want to leave the exhibition with packages, they must show proof of authorization to do so at the exit control.
14.5 Others
Animals are not allowed to be brought onto the exhibition grounds. Water required for treating food and cleaning items that come into direct contact with food may only be taken from hygienic water taps. Taking this water from toilets is prohibited.
14.6 Environmental protection
The exhibitor is obliged to act in an environmentally friendly manner. In doing so, he must also observe the environmental guidelines of Station Berlin, which are included in the exhibitor service documents.
15. General provisions, dates
15.1 appointments
The set-up and dismantling times are determined by the special conditions of participation.
15.2 Setup, Exhibitor Service
The exhibitor service documents contain contact details for possible service providers for the planning, construction and design of system and individual stands.
15.3 Dismantling
Clearance certificate: After the end of the exhibition or trade fair, presentation of a clearance certificate is a prerequisite for the removal of exhibits. It will only be issued and delivered to the stand owner if the stand rental invoice has been paid in full.
Dismantling time: The stands may only be cleared after the end of the event (see conditions of participation). The duration of the dismantling time (end of dismantling) must be strictly adhered to. After the dismantling time has expired, DTHG is entitled to carry out or have carried out the dismantling, removal and storage of exhibits at the exhibitor's expense. DTHG will only accept liability for loss or damage to exhibits in the event of intent or gross negligence. It has a lien for the costs incurred (section 6.4).
16. Stand design
16.1 Approval note
Assuming that the technical guidelines are complied with when designing and constructing the stand, it is not necessary to submit drawings for approval for single-storey, ground-level stands without a roof in the exhibition halls. All other stands, mobile stands, special structures and constructions require approval. Construction plans (floor plan and elevation) must be submitted to the DTHG for approval in duplicate. Details can be found in the exhibitor service documents.
16.2 Appearance
The exhibition stand must be adapted to the overall plan of the exhibition. The DTHG reserves the right to prohibit the construction of inappropriate or inadequately designed stands.
16.3 Facilities during opening hours
The stand must be properly equipped and staffed by qualified personnel during the entire duration of the trade fair or exhibition and during the set opening hours.
16.4 Contractual penalty
If the exhibitor culpably violates the above-mentioned regulations (clause 16.2,3), DTHG may, after unsuccessful warning, claim a contractual penalty of EUR 500,00 per day.
17. Exhibitor Service Documents
The exhibitor service documents, which contain everything worth knowing regarding technical guidelines, technical equipment standards, installations, stand construction, design and equipment as well as other trade fair services, are made available to all exhibitors.
18. General hall inspection, security, cleaning
The DTHG carries out regular inspections of the halls, particularly for reasons of preventive fire protection (e.g. keeping emergency exits clear). This does not involve guarding the individual exhibition stand. The exhibitor is solely responsible for guarding the individual exhibition stand. The DTHG points out that the halls may also be accessible outside of the event's opening hours because events are taking place (e.g. exhibitor evenings) or cleaning services are in operation. Movable objects must be kept locked at night. The exhibitor can commission a security service from the DTHG to guard the stand. The use of other security services requires the prior written consent of the DTHG. It is recommended that the exhibitor take out suitable insurance.
The DTHG is responsible for the general cleaning of the grounds and the hall aisles. The exhibitor is responsible for cleaning the stand. This must be completed daily before the event opens. If the exhibitor does not employ its own staff, the respective DTHG contract company must be commissioned to clean and guard the stand.
The exhibitor or the stand builder commissioned by him is responsible for the disposal of the waste he generates. He must observe the regulations of the environmental guidelines contained in the exhibitor service documents.
19. Technical Installations
The supply of electricity, water, gas and telephone as well as other services in the halls is carried out by companies approved by the DTHG. Further details are regulated in the special conditions of participation.
20. Taking pictures
During the daily opening hours, only photographers or film and video production companies approved by the DTHG and with the appropriate ID should be commissioned to take photos, film or video recordings on behalf of the exhibitors. Only these companies may be commissioned before and after the daily opening hours. Other photographers or production companies are not permitted to enter the exhibition grounds.
21. Catering
In principle, catering must be provided by service providers commissioned by DTHG.
Privacy Policy
We collect, use and process your personal data for the establishment, implementation and processing of your contractual relationship with DTHG GmbH and for market research purposes. In order to be able to fulfill our contractual obligations, we partially forward your data to DTHG subsidiaries and partner companies that process the personal data on our behalf.
If you have given us your consent, we will pass on your data to our group companies and official partner companies so that they can offer you their own additional services or similar services, as well as to the official foreign representatives and partner companies of DTHG GmbH abroad.
Your data will be used within the framework of the legal regulations and exclusively for the defined purposes. You can revoke any consent you have given us to DTHG GmbH at any time.
23. Final Provisions
23.1 Written form
Deviations from the content of this contract (Section 1.2) as well as ancillary agreements are only legally binding if they have been confirmed in writing by DTHG.
23.2 German law
The mutual rights and obligations arising from this contractual relationship and on the occasion of this contract are subject to the law of the Federal Republic of Germany.
23.3 Place of performance and jurisdiction
The place of performance is Cologne. If the defendant is a merchant or a legal entity under public law or if the defendant has no general place of jurisdiction in Germany, the place of jurisdiction shall be Berlin-Charlottenburg or the defendant's general place of jurisdiction, at the plaintiff's discretion.
23.4 Limitation Period
Exhibitors’ claims against DTHG expire after 6 months, unless mandatory statutory provisions prevent this.
23.5 Severability Clause
Should individual provisions of these general terms and conditions be invalid, this shall not affect the validity of the remaining provisions. The invalid provision shall be amended in such a way that the intended purpose is achieved.
